Download Sample Letter - Formal Refusing an Invitation
A formal sample letter declining an invitation to an annual club meeting due to hospitalisation, while also raising a concern about membership fees, used as a model for teaching how to write a formal refusal letter.
Details
- Level
- B2
- Includes
- Worksheet (PDF)
- Updated
- 20 Sep 2026
Example Letter
Dear Mr. Prescott,
I am sorry to say that I will not be able to attend the annual club meeting on the 21st of December.
Unfortunately, I am in hospital at the moment recovering from an appendix operation. I have to stay here for a little longer than I originally thought, and therefore will be absent.
Nevertheless, I would like to make a request for the club's future. I think that if you increase the cost of membership, many members will be forced to leave as prices are already quite high. Therefore, I ask you to reconsider any changes in cost.
I hope that you will think carefully about my request, and I apologise for the fact that I cannot come. I am sure that I will be present at next year’s meeting.
Yours sincerely,
Jonathan Pritchard
Worksheet
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